Open Administrative Positions

How to Apply to The Philadelphia Orchestra Association 

The Philadelphia Orchestra accepts resumes via e-mail, U.S. mail, and fax and keeps them on file for up to one year. If your application meets the qualifications for a position, the Orchestra's Human Resources Office will forward your resume to the hiring manager. In addition, you may be considered for any position for which you are qualified.

Due to the significant volume of resumes received, we regret that we cannot update you about the status of your employment application. A Human Resources representative will contact qualified candidates for an interview.

At the time of the interview, you will be asked to complete an employment application.

Three ways to apply: 

If you would like to be considered for a position please send a cover letter and resume to:

  1. humanresources@philorch.org
  2. Mail to:
    The Philadelphia Orchestra Association
    Attn: Human Resources 
    260 South Broad Street, 16th Floor
    Philadelphia, PA 19102
  3. Or fax to 215.875.7678

Indicate the position(s) desired in the subject heading of your e-mail and attach a cover letter and resume. Remember to include your name, address and telephone number on the front page of your resume. We also ask that you please mention how you were referred to us (website, newspaper ad, Orchestra employee). Please send only one copy of your cover letter and resume.

Resume Tips: 

The preferred method of application is via e-mail using a Microsoft Word format.
The Philadelphia Orchestra is an Equal Opportunity Employer committed to diversity in the workplace. 
The following administrative positions are open:

Chief Operating Officer

The Philadelphia Orchestra invites nominations and applications for the position of Chief Operating Officer, available in early 2012.

The Orchestra

www.philorch.org
Founded in 1900, The Philadelphia Orchestra is one of the leading orchestras of the world and has distinguished itself through more than a century of acclaimed performances, historic international tours, best-selling recordings, and an unprecedented record of innovation in recording technologies and outreach.
The Philadelphia Orchestra annually reaches more than one million music lovers world wide through concerts, presentations and recordings. The Orchestra’s winter season performances take place both in the 2500-seat Verizon Hall and, for chamber music, in the 650-seat Perlman Theater at the Kimmel Center for the Performing Arts. In summer, the Orchestra appears at the outdoor Mann Center for the Performing Arts and in free neighborhood concerts throughout Philadelphia. In addition, the Orchestra is in residence each summer at the Saratoga Performing Arts Center in upstate New York and performs at the Bravo! Vail Valley Music Festival in Colorado. The Orchestra appears regularly at Carnegie Hall in New York and the John F. Kennedy Center for the Performing Arts in Washington, and tours both nationally and internationally. With an extraordinary record of media firsts, The Philadelphia Orchestra’s live recordings are available on a variety of popular digital music services.
In the 2009/10 Season, the Association identified a critical need for greater financial stability to continue building upon its rich legacy and its pursuit of artistic excellence. As such, the organization began to take certain steps to achieve that, specifically related to increased fundraising and strategic budget reductions. Many of the financial issues facing the Orchestra, however, were structural, which required significant financial reorganization. In a difficult but necessary step, the Association filed for Chapter 11 Bankruptcy protection in April 2011. A strategic plan, developed with a broad representation of stakeholders, set ambitious goals for program initiatives, audience development, community engagement, fundraising, and cost reductions. Major fundraising has been undertaken through The Recovery Fund (established in Fall 2009) and The Transformation Fund (established in April 2011). To date, approximately $15 million has been received for The Recovery Fund and $35 million has been pledged to The Transformation Fund by members of the Orchestra’s Board of Directors as well as key members of the Philadelphia philanthropic community. The musicians of The Philadelphia Orchestra have also just ratified a four-year collective bargaining agreement that represents a significant contribution through contract modifications. The Orchestra expects to emerge from bankruptcy in Spring, 2012.
The Philadelphia Orchestra is governed by a 63-member Board of Directors, and has a 2011/12 operating budget of $45 million. Appointed in 2010, Allison Vulgamore is the President and CEO of the Association. In June 2010, The Philadelphia Orchestra announced the appointment of Yannick Nézet-Séguin as Music Director Designate. He will become the Orchestra’s eighth artistic leader with the 2012-13 Season.

The Position

With a primary goal of building and sustaining institutional business alignment, the COO provides leadership and oversight for the Association’s administrative operations in support of the Orchestra’s mission and goals. The COO is a critical partner and the clear second-in-command to the President and CEO.
The COO works with the President, the Chief Financial Officer and the Vice Presidents of Artistic Administration, Marketing, Development, Communications and Public Relations and General Manager of the orchestra to develop, implement, and manage the strategic and administrative goals of the Association. S/he provides direct support in the key areas of capital funding and budgeting.
The COO is responsible and accountable for achieving revenue goals. S/he has oversight responsibility for Marketing, Development, Communications and Public Relations and Orchestra Operations; s/he has operational responsibility for the Human Resources, Shared Services (Information Technology and Ticket Philadelphia), Media activities, and the Strategic Planning process. S/he ensures the successful implementation of initiatives with significant potential benefits for the Orchestra.
The COO is also the primary liaison with the Orchestra’s venue partners, including the Kimmel Center, Saratoga Performing Arts Center, Mann Center, and Longwood Gardens.
The President and CEO and the COO serve as co-chairs of working management teams with an action-oriented focus on fulfilling the objectives of the strategic plan in areas that include finance, marketing, programming, fundraising, orchestra retention and recruitment, external communications, and media development. With the President and CEO, the COO provides impetus and support to the work of the Board and its Committees.

Candidate Profile

The successful candidate will be a creative and strategic thinker with at least ten years of successful experience as a senior executive with a professional performing arts organization, preferably a symphony orchestra. S/he will have a strong working knowledge of orchestras, orchestra operations, and classical music. Professional training in orchestra management is preferred.
The successful candidate will have the demonstrated ability to work effectively in a high-pressure, dynamic environment with urgent and competing priorities, extremely ambitious timelines, and critical deadlines. S/he will have the ability to remain focused and committed to execution amid significant distractions. S/he will combine a strong sense of urgency with patience and the ability to inspire others with the confidence to keep pace.
The successful candidate will have a leadership style that includes a strong commitment to open communication and transparency. S/he will be a collaborator, a team player, and an effective leader of teams. S/he will have superb oral and written presentation skills.
The successful candidate will fully embrace the strategic vision and plan for the future of The Philadelphia Orchestra and will welcome the opportunity to be a full partner with the President and CEO in achieving an unprecedented and multifaceted turnaround. S/he will be flexible and resilient, and a person of maturity, integrity, high energy, and optimism.

Compensation

Compensation, including benefits, is competitive and commensurate with skills and experience.

Applications

Please submit cover letter that describes both interest and specific qualifications for the position. Send with a professional resume, salary history or requirements, and three professional references. Applications will be considered confidential and references will not be contacted without the agreement of the applicant. Please send materials to:
The Philadelphia Orchestra/COO
c/o Catherine French Group
2500 Q Street NW, Suite 623
Washington, DC 20007
Email: cfrenchgroup@aol.com

Electronic submissions are preferred. Please use MS Word or Adobe Acrobat attachments only.

Senior Director of Individual Giving

Title: Senior Director, Individual Giving
Department: Development
Reports To: Vice President of Development
Status: Exempt
Direct Reports: Manager, Individual and Leadership Gifts Individual Giving Coordinator

Summary:
The Senior Director of Individual Giving is responsible for managing the Individual Giving programs for The Philadelphia Orchestra (POA), planning, implementing and coordinating prospect and donor strategy, cultivation, solicitation, recognition, stewardship and communication.  The Senior Director will work in alignment with the growth in revenue and number of donors outlined in the strategic plan.  The Senior Director will also utilize research tools to prioritize prospects for ongoing cultivation and solicitation.  This position currently manages two staff members, including a Manager of Individual and Leadership Gifts and a Development Coordinator for Individual Giving.  It will expand to include oversight of a Major Gifts Officer and Assistant for Individual Giving.

Essential Functions:

  1. Lead the individual giving programs for major gifts to POA including The POA Board, Maestro Circle and Membership campaigns.  Implement a comprehensive, sophisticated individual giving/major gifts program for all individual donors.
  2. Maintain a major gifts portfolio of 70+ prospects.
  3. Develop and lead all aspects of individual prospect and donor cultivation, solicitation, and recognition, working collaboratively with staff throughout the department.
  4. Participate in department budgeting process, establishing annual revenue goals for individual giving and monitoring progress against goals; analyze monthly results and develop periodic forecasts; report progress to key volunteers.
  5. Develop strategies and manage necessary next actions for the cultivation and solicitation, recognition and messaging for individual prospects and donors.  Conduct prospect review and pipeline meetings.
  6. Staff Board and Volunteer committees for major gifts fundraising; provide leadership and oversight for annual fund and volunteer giving committees.
  7. Oversee the planning and implementation of cultivation, stewardship and thank you events for individual prospects and donors.
  8. Draft correspondence and prepare proposals and special reports for individual donors.
  9. Work with the stewardship office to oversee the development and production of communications for individual donors, including messaging in newsletters, annual reports, letters, emails and mass mailings. 
  10. Oversee the tracking and financial reporting of individual gifts.
  11. For the short-term, oversee the planned giving program, ensuring that planned gift donors receive appropriate stewardship and marketing for new donors is integrated into individual giving program.
  12. Collaboration with the marketing department in sequencing mailing and telefunding tactics, as well as joint strategy for retail membership development.
  13. Oversee collateral materials, website and online giving strategies.
  14. Develop and manage the expense budget for the individual giving program, monitoring monthly activity.
  15. Oversee the maintenance of information on individual prospects and donors in the central files and in Tessitura.


Education/Experience:
Bachelor’s degree required, with a minimum of 7 years related experience and training in Development, including working with individual major gifts and campaign experience.  Knowledge of classical music is a plus. 
Knowledge/Skills/Abilities:

  1. Excellent communication skills.
  2. Ability to work collaboratively across Development departments and entire POA.
  3. High degree of organization and attention to detail. 
  4. Ability to work independently and take initiative on new projects.
  5. Ability to manage a multitude of tasks. 
  6. Excellent staff management experience.
  7. Ability to work with confidential information. 
  8. Proficiency in spreadsheet, word processing, and development software (Tessitura).


Working Conditions/Physical Demands:
Routine for office environment.  The employee will be required to attend meetings/events during evening and weekend hours. 
To Apply: 
Send cover letter and resume to
humanresources@philorch.org
Mail to:
The Philadelphia Orchestra Association
Attn: Human Resources
260 South Broad Street, 16th Floor
Philadelphia, PA 19102

Digital Media Manager

Department: Operations
Reports to: Executive Vice President
Status: Exempt

Summary:

The Digital Media Manager is responsible for administration of all Philadelphia Orchestra Association (POA) electronic media activities, account and media asset management, as well as coordination of content capture and distribution, including broadcasts and streaming.  S/he will have a creative eye for content production, and will also work on issues of licensing, royalties, contracts, and designing new projects and media initiatives.   This position will collaborate with the Audio Producer and Manager of AV Systems and the Web Manager

Essential Functions:

Strategic and Management Responsibilities

  1. Serve as the primary internal and external liaison on digital media activities. 
  • Work in close collaboration with the Audio Producer and Manager of AV Systems from the start of project coordination
  • Work in close collaboration with the Web Manager in the formation and distribution of digital content
  • Work in close consultation with the VP of Artistic Planning in selecting and preparing content for future use. 
  • Manage and nurture relationships with media partners.
  • Produce basic in-house content using rehearsal, concert, or back-stage footage for rapid upload and distribution
    • Artist interviews
    • Archival video/b-roll
    • Oversee the accurate accounting of payments, crediting, and royalty income in accordance with terms of agreements
  • Organize decision-making processes on all digital media activities, in collaboration with the Media Oversight Committee and POA Management.
  • Collaborate with POA departments on digital media integration strategies, leveraging digital media opportunities and resources to support institutional goals.
  • Oversee the preservation and exploitation of Orchestra’s archival audio material.  Strategize possible ventures with Orchestra archives.
  • Manage and track the POA’s media budget and associated royalty record-keeping.
  • Administrative Responsibilities

    1. Work with Vice President and Orchestra General Manager on programmatic and content issues for digital media activities.
    2. Serve as liaison with Musicians’ Members Committee and the Orchestra’s Personnel Manager on compliance with agreements, and fulfillment of contractual obligations therein.
    3. Serve as liaison with Marketing and Public Relations departments on promotion of digital media activities.
    4. Work with Development Department to identify and secure sources of contributed revenue for digital media initiatives.
    5. Negotiate media fees, permissions and royalties with conductors, soloists, and choruses.
    1. Design and administer royalty system for distribution of income from media activities.  Serve as liaison with Finance department and Orchestra Personnel department for payroll payments to musicians and submission of check requests for payments to guest artists.
    2. Manage Orchestra’s physical inventory of media products.

    Education/Experience:

    Bachelor’s degree, plus a minimum of five years administrative experience or equivalent combination of education/training and experience. Knowledge of symphonic music required.

    Knowledge/Skills/Abilities:

    1. In-depth knowledge of classical music repertoire and artists, as well as publishing and licensing considerations.
    2. Strong technical knowledge of A/V systems for capture and distribution of content
    3. Understanding of classical music industry.
    4. Current knowledge and understanding of media and technology issues, especially audio- visual production, marketing and distribution, and web distribution of music.
    5. Engaged with social media and web/blogosphere capabilities
    6. Excellent interpersonal skills and ability to build partnerships internally and externally.
    7. Aptitude for handling numeric data, e.g. budgeting, royalty systems.
    8. Proficiency in MS Office.
    9. Ability to be flexible with work hours. 

    Working Conditions/Physical Demands:

    Routine for office environment.  The employee will be required to travel to meetings, events and concerts during evening and weekend hours.

    Web Developer

    Department: Information Technology (Shared Services)
    Reports to: Senior Web Developer 
    Supervisor to: None
    Status: Exempt

    Summary:

    The Information Technology Department serves The Philadelphia Orchestra, the Kimmel Center for the Performing Arts and Ticket Philadelphia. The IT Services Department also provides contract resources and support for other Philadelphia-area performing arts organizations (including the Curtis Institute of Music, Opera Company of Philadelphia, and Pennsylvania Ballet) with a combined total of 470+ users.  The 17-member Department provides Help Desk and after-hours support; infrastructure design, implementation and maintenance; database analysis, reporting and programming; and web programming and support. The Department is also responsible for ensuring the smooth functioning of mission-critical infrastructure, such as the CRM system (that supports marketing, ticketing and fundraising functions) and telephony services. The Information Technology Department is jointly administered by and on behalf of The Philadelphia Orchestra and the Kimmel Center for the Performing Arts.

    Essential Functions:

    1. Liaise with clients in order to delineate functional needs.
    2. Implementation of software and web code for integration into internal solutions.
    3. Design of some software solutions from a base level to satisfy the needs of the client organizations.
    4. Liaise with vendors to ascertain potential solutions to requirements.
    5. Liaise with consultants to work in tandem on solutions.
    6. Support strategies for developing web capabilities for a consortium of user organizations on one CRM system.
    7. Troubleshoot and resolve basic application bugs and errors through familiarity of programming in a Microsoft-based environment.
    8. Assist in maintenance and upgrade of internally hosted and created Content Management System and other internally developed projects.
    9. Assist with other duties as assigned with technology initiatives, rollouts, writing specifications and editing HTML/CSS.
    10. Ability to prioritize assignments and tasks in order to meet critical client deadlines.
    11. Assist IT team with daily procedures, help desk and special projects as required.
    12. Assist in maintenance and upgrade of internally hosted Ticketing software and servers.
    13. Required availability for on-call after-hours IT support rotation.

    Knowledge/Skills/Abilities:

    1. Strong programming skills.
      1. .Net coding in an object oriented environment.
      2. C# preferred
    2. Experience working with .Net Framework.
    3. Knowledge of XML/XSLT.
    4. Experience with SOAP and Web Services on .Net.
    5. Working knowledge of HTML, CSS and JavaScript.
    6. Knowledge of Flash scripting a plus.
    7. Ability to work in a collaborative work environment.
    8. Excellent organization skills and the ability to work independently.

    Education/Experience:

    Bachelor’s degree preferred.  A minimum of 1-3 years of undergraduate education in Information Systems and/or Computer Science with a demonstrable degree of capability in writing code required. (Co-Op applicants will also be considered.)  In addition to the above, hands-on experience with CSS, including CSS-only (sans tables) web page layouts and hands-on experience with XSLT to render web pages or transform XML preferred but not required.

    Working Conditions/Physical Demands:

    Routine for an office environment. The employee may be required to perform the essential functions of the job during evening and/or weekend hours.

    Coordinator, Corporate and Foundation Relations

    Department: Development
    Reports to:  Senior Director, Corporate and Foundation Relations
    Supervisor to: None
    Status: Exempt

    Summary:

    The Coordinator of Corporate and Foundation Relations works principally in the corporate and foundation giving programs.  The Coordinator is responsible for the facilitation of corporate and foundation solicitation and cultivation activity – including sponsorships and Corporate Annual Fund.  

    Essential Functions

    1. Provide administrative support primarily for the Senior Director of Corporate and Foundation Relations, as well as, for the corporate and foundation unit.  Support would include scheduling meetings and travel plans and other necessary duties. 
    2. Draft correspondences for the Senior Director/Associate Director. 
    3. Prepare for processing and acknowledge all corporate and foundation gifts.
    4. Process bills and prepare invoices. 
    5. Manage the fulfillment of all corporate sponsorships (including some foundations) and benefits including recognition in publications and fulfillment through – tickets, receptions, visibility, etc.
    6. Manage the solicitation schedule, tracking reports, invoices and ticket benefits for corporate and foundations.
    7. Manage the planning and implementation of all corporate/foundation stewardship and cultivation events.
    8. Assist Senior Director/Associate Director, in the preparation of corporate sponsorship/foundation proposals and research as needed.
    9. Work closely with Development Services department to ensure all information is accurate for donor listings.
    10. Work closely with marketing, education and artistic departments, and other departments to ensure proper recognition for corporate/foundation donors in appropriate materials such as but not limited to the website, Play Bill, Facebook, and other publications.
    11. Others duties as assigned.

    Education/Experience:

    Bachelor’s degree plus a minimum of 3+ years related fundraising experience and/or training; or equivalent combination of education/training and experience.  Knowledge of fundraising and orchestral music a plus.   

    Knowledge/Skills/Abilities:

    1. Excellent interpersonal skills and ability to work collaboratively across the development department and entire organization.
    2. Excellent organizational and communication skills (verbal and written).
    3. Experience with event planning.
    4.  Experience with database management.
    5. Attention to detail essential.
    6. Proficiency with word processing and spreadsheet programs.
    7. Ability to manage a multitude of tasks.
    8. Ability to work independently and take initiative on new projects.

    Working Conditions/Physical Demands:

    Routine for office environment.  The employee will be required to attend meetings/events during evening and weekend hours.

    Accounting Manager

    Department: Finance
    Reports to: Controller
    Status: Exempt
    Direct Reports: None

    Summary:

    The Philadelphia Orchestra is seeking an Accounting Manager to join its Finance Department. We are offering a challenging position in an exciting atmosphere to a highly motivated team player. The Accounting Manager will assist in the month end close, internal and external financial reporting, budgeting and annual audits. This position will partner with department managers to develop and enhance systems and internal controls for maximum efficiency. Responsibilities include monthly journal entries, account reconciliations and financial analysis. The successful candidate will be a self-starter, have an excellent understanding of GAAP accounting, and should possess highly developed analytical and problem solving skills.

    Essential Functions:

    1. Assist in all aspects of the monthly close as needed, including preparing journal entries and account reconciliations for assigned sections.
    2. Review general ledger and financial statements on a monthly basis and provide analysis as needed.
    3. Assist with year end audit and preparation of financial statements in accordance with GAAP
    4. Assist with preparing, inputting and analyzing budget documents.
    5. Become proficient with Tessitura software for both ticketing and fundraising reports
    6. Coordinate with the Development Department to ensure Finance reporting needs are met
    7. Liaison with the IT department to report required information to credit card merchant.
    8. Assist with cash flow forecasting
    9. Assist with development of internal control and accounting policies and procedures.
    10. Prepare ad-hoc financial reports as required.

    Knowledge/Skills/Abilities:

    1. Advanced skills in MS Office required and must have the ability to quickly learn new software systems.
    2. Effectively handle multiple tasks, identify improvement opportunities and promote required process changes.
    3. Excellent written and oral communication skills, with the ability to engage and work closely with all departments.
    4. Must possess strong analytical, communication and organizational skills.

    Education/Experience:

    Bachelor’s Degree in Accounting or related field, CPA designation or graduate degree strongly preferred. Minimum of 5 years general or public accounting experience required. Not-for-profit accounting experience preferred.

    To Apply:

    Send cover letter and resume to:
    humanresources@philorch.org

    Mail to:

    The Philadelphia Orchestra Association
    Attn:  Human Resources
    260 South Broad Street, 16th Floor
    Philadelphia, PA  19102

    Managing Director, Academy of Music

    Department: Executive Office
    Reports To: Executive Vice President of the POA and President and CEO of the Academy
    Direct Reports: Assistant Director, AOM Restoration Fund; Development Coordinator, AOM
    Status: Exempt

    Summary:

    The Managing Director for the Academy of Music is responsible for determining and implementing the plan for the annual and long term fundraising needs of the Academy of Music and is responsible to oversee the restoration and preservation of this national historic landmark building whose primary function is to serve as a venue for performing arts events and other community activities.

    This position will report to the Executive Vice President of the POA for all administrative functions of the Academy of Music (AOM) including but not limited to staffing, budget and financial reporting and operations and to the President and CEO of the Academy with respect to fundraising goals and accountability and all capital projects related to restoration and preservation of the building. 

    The Managing Director will need to have a working understanding of any and all lease agreements between AOM and the Kimmel Center as it relates to on-going and new projects.  This position will also represent AOM at the Facility Operations Committee meetings when the President is unable to attend. 

    The AOM is a wholly owned subsidiary of The Philadelphia Orchestra Association (POA) as such the Managing Director is responsible to assure that the annual fundraising plan for AOM aligns with the broader strategic plan as well as fundraising  plan of the POA.

    The Managing Director serves in an ex-officio/voting role on the board of directors of the AOM.  This position will also represent the AOM on all committees, task forces and other ad hoc initiatives that deal with building maintenance and repair, and restoration and preservation and those that deal with legal or financial accountability as related to the business of running the AOM.

    Essential Functions:

    Resource Development

    1. Define and oversee the successful implementation of an annual resource development plan to support the fundraising needs of the ongoing restoration and preservation plan for the AOM including but not limited to annual fundraising appeals and the annual Anniversary Concert and Ball.
    2. Cultivate and steward a diverse donor constituency including individuals, foundations and corporations whose philanthropic giving aligns with the mission of restoring and preserving the AOM.

    Restoration and Preservation Oversight

    1. Oversee the ongoing assessment of the AOM building to include restoration and preservation and monitoring maintenance and repairs to assure the building is maintained according to national historic landmark standards and requirements of the Philadelphia Historical Commission and as a world class performing arts facility.
    2. Develop an annual capital plan and oversee capital projects and improvements assuring they are compliant with all local and other codes and are planned and completed in a manner that conforms to historic preservation standards.
    3. Per the discretion of the board chair of the AOM, represents the AOM on the facility committee and other governance committees and task forces related to maintenance and restoration of the building.

    Operations

    1. Collaborates with management team of the POA in determining staffing needs of the AOM and participates in the recruitment and evaluation process of all AOM staff.
    2. Prepares the AOM annual budgets in collaboration with the POA finance department.
    3. Assures AOM staff and operations comply with all POA policies and procedures.

    Education/Experience:

    Bachelor’s degree required, masters preferred.   A minimum of 5-7 years’ experience in non-profit fundraising and management.  Strong demonstrated success in fundraising from diverse donor pools and in working with boards of directors.  High profile event management experience required.

    Knowledge/Skills/Abilities:

    1. Strong communication skills both written and oral
    2. Experience working with complex organizations
    3. Computer skills to include Office, Powerpoint, Excel and Donor Databases
    4. Experience in arts and culture organizations preferred but not required

    Working Conditions/Physical Demands:

    Routine for office environment.  The employee will be required to attend meetings/events during evening and weekend hours.

    Director of Operations

    Department: Operations
    Reports To: VP and Orchestra General Manager
    Supervisor to: Operations Manager, Operations Coordinator

    Summary:

    The Director of Operations is responsible for managing and implementing the operational, production design, and logistics of all concerts including those at Kimmel Center, the Academy of Music, run-outs, summer festivals, and touring. This individual will bring and implement a creative vision that pushes the design and theatrical boundaries of the concert experience, and will implement the Music Director’s and other production partners’ creative vision. This position works closely with the VP for Artistic Planning, Artistic Administrator, and Music Director.

    Key Responsibilities:

    1. Oversee the work of POA concert operations including oversight of staff, independent contractors, and production partners to execute Philadelphia Orchestra concerts at home in the Kimmel Center and at all other concert venues
    2. Plan and administer all concert production activities of the orchestra, including facility and equipment rental, staging and technical requirements and other logistic arrangements
    3. Work in close collaboration with members of the Artistic and Education departments to fulfill the execution of concert planning and creative vision
    4. Oversee tour and residency planning and execution, including creating itineraries and budgets, initiating contracts with tour and residency partners, and managing the successful execution of tours and residencies in coordination with the Operations Manager
    5. Plan and manage weekly interdepartmental operations and production meetings
    6. Oversee the appropriate contracting of necessary lighting, scenery, staging, and other vendors to fulfill the creative direction of the concerts and programs
    7. Oversee the production logistics for all orchestra tours, summer residencies, and run-out concerts.
    8. Execute production planning with a full understanding of the collective bargaining agreement that governs the stagehands and musicians
    9. Play a key role regarding technical capabilities and acoustic treatments and amplification requirements at Verizon Hall and other venues
    10. Manage the execution of detailed budgeting, monthly reconciliation of internal and external production budgets, and forecasting
    11. Participate in concert duty rotation

    Education/Experience:

    Bachelor’s degree required.  Seven (7+) years of Orchestra and production administrative experience required.   Experience with IATSE and stagehands and strong production and technical design in performing arts experience.  A combination of education and/or training and experience may be considered.  Ability to read music and familiarity with orchestral repertoire required.

    Knowledge/Skills/Abilities:

    1. Ability to integrate and execute the creative vision of the Music Director, President and other production partners.
    2. Excellent interpersonal and communication experience.
    3. Able to multi-task & prioritize several projects in a fast-paced office environment.
    4. Ability to provide responsive delivery of ideas, options, and department communication follow-through with others.
    5. Ability to read music and familiarity with orchestral repertoire.
    6. Strong knowledge of technical capabilities and specifications of venues, equipment, and vendors.
    7. Working knowledge of word processing, spreadsheet programs and OPAS.
    8. Proven problem-solving skills in high-pressure environment.
    9. Strong organizational skills.
    10. A proven team leader.
    11. A curiosity, passion and interest in executing programs that push the boundaries of the concert experience, including but not limited to new media, electronic media, semi-staged opera, and presentations in unusual venues.

    Working Conditions/Physical Demands:

    Routine for office environment.  The employee will be required to travel off-site, including domestic and international travel, and will perform the essential functions of the job during evening and weekend concerts.

    Public Relations Manager

    Department: Public Relations, Publications, Communications
    Reports To: Vice President, Public Relations and Communications
    Supervisor to: PR and Communication Interns

    Summary:

    The Public Relations Manager works in collaboration with the VP, Public Relations and Communications on all public relations activities of The Philadelphia Orchestra to strategically advance The Philadelphia Orchestra Association’s public image through multiple outlets and to support ticket sales and fundraising efforts. Key areas of responsibility include development of a comprehensive, integrated external public relations plan, day-to-day relationships with the media, departmental and institutional writing, and assisting in overseeing the day to day activities of the PR department.

    The Public Relations Manager works as part of a close-knit team to obtain local, national and international media coverage for performances at the Kimmel Center for the Performing Arts, Neighborhood Concerts, national and international tours, education and community partnership programs, development and sponsor activities, and recordings and other electronic media projects of the Association, among other organizational initiatives. Additionally, the Public Relations Manager plays a key liaison role with venue partners The Mann Center for the Performing Arts, Saratoga Performing Arts Center and Bravo! Vail Valley Music Festival, including traveling with the Orchestra.

    Essential Functions:

    1. Work with the VP, PR and Communications in the development of comprehensive public relations plans designed to achieve the strategic goals of the organization and ensure implementation of plans within department.
    2. Develop and maintain relationships with a wide range of local and national media; monitor press coverage for story ideas, publicity opportunities, industry trends, and press contacts; assist Development staff with society press.
    3. Plan, pitch, and place stories in local, national and international media outlets.
    4. Publicize and promote The Philadelphia Orchestra, artistic leadership, and musicians. Develop relationships with PO musicians and guest artists’ representatives to maximize publicity possibilities; arrange media interviews with guest artists and Orchestra musicians.
    5. Maintain comprehensive writing schedule; write news releases and alerts, newsletter copy, biographies, articles, letters, and other institutional materials.
    6. Represent the PR department at external partner meetings and internal organizational project meetings.
    7. Provide leadership for and participate in PR concert duty rotation including managing photographers and greeting media.
    8. Manage press tickets.
    9. Coordinate hiring and supervision of department interns.
    10. Other duties as assigned.

    Education/Experience:

    Bachelor’s degree in music, liberal arts, public relations, or communications required. Knowledge of classical music repertoire required. Three to five years professional experience in public relations with no fewer than two years in the classical music and performing arts industry. Equivalent combination of education/training and experience may be considered.

    Minimum of three substantive, diverse writing samples required.

    Knowledge/Skills/Abilities:

    1. Outstanding writing skills required.
    2. Excellent interpersonal, critical thinking, written, verbal communications with the ability to function at a high level of productivity in a fast-paced, high energy environment.
    3. High level of proficiency in all aspects of MS Office.
    4. Ability to work in fast-paced, high energy environment and manage multiple projects simultaneously.
    5. Proficient editing skills.
    6. Proven supervisory skills.
    7. Background in classical music
    8. Demonstrated track record in media relations.
    9. 9. Attention to detail.
    10. Ability to work as part of a team.
    11. Travel required for summer residencies

    Working Conditions/Physical Demands:

    Routine for office environment. The employee will be required to perform the essential functions of the job during evening and weekend concerts and other media events. Domestic and International travel required; must possess valid passport.