How to Apply to The Philadelphia Orchestra Association:
The Philadelphia Orchestra accepts resumes via email, U.S. mail, and fax and keeps them on file for up to one year. If your application meets the qualifications for a position, the Orchestra's Human Resources Office will forward your resume to the hiring manager. In addition, you may be considered for any position for which you are qualified.

Due to the significant volume of resumes received, we regret that we cannot updated you about the status of your employment application. A Human Resources representative will contact qualified candidates for an interview.

At the time of the interview, you will be asked to complete an employment application.

Three ways to apply:
If you would like to be considered for a position please send a cover letter and resume to:

1. humanresources@philorch.org
2. Mail to:
   The Philadelphia Orchestra Association
   Attn: Human Resources
   260 South Broad Street, 16th Floor
   Philadelphia, PA 19102
3. Or fax to 215.875.7678

Indicate the position(s) desired in the subject heading of your e-mail and attach a cover letter and resume. Remember to include your name, address and telephone number on the front page of your resume. We also ask that you please mention how you were referred to us (website, newspaper ad, Orchestra employee). Please send only one copy of your cover letter and resume.

Resume Tips:
The preferred method of application is via email using a Microsoft Word format.

The Philadelphia Orchestra is an Equal Opportunity Employer committed to diversity in the workplace. The following administrative positions and internships are open as of

Director of Planned Giving

Summary:
The Director of Planned Giving is the primary resource and consultant on planned giving issues for major gift officers and volunteers, as well as donors and their advisors.  In the context of an endowment campaign, the Director will identify, cultivate, and solicit major and planned gifts for The Philadelphia Orchestra Association.  The Director is also responsible for overseeing the marketing of the planned giving program and planned giving seminars, as well as the management of the Frances Anne Wister Society.  As a member of the senior Development team, the Director of Planned Giving will participate in strategy and planning sessions.

Essential Functions:

1. Cultivate and solicit prospects with a goal of raising a minimum of $1 million in planned gifts each year.  Carry a portfolio of current donors and Campaign prospects, as well as manage development and legal aspects of pending and ongoing charitable trusts.  Solicit and monitor gifts of property, life insurance, retained life estates, retirement plans and tangible personal property, as well as trust and bequests, both intention and realized.
2. Sustain and expand the planned giving program by identifying, cultivating, soliciting, and stewarding prospects and donors capable of making bequests, life income gifts, and other planned gifts to the endowment campaign.
3. Provide prospects and their advisors, as well as other gifts officers and volunteers, with detailed information on planned giving vehicles.  Prepare proposals and make presentations using planned giving software.  Work closely with donors and advisors during the estate planning process to help satisfy their charitable intentions while complying with IRS requirements and the Orchestra’s gift acceptance guidelines.
4. Oversee the marketing of the planned giving program, including development and distribution of planned giving brochures, advertisements in the program book, and other gift planning materials. 
5. As necessary, work with the Finance department, legal counsel, and/or trust management companies regarding charitable remainder trusts and the pooled income fund.  Communicate with the Finance department to ensure appropriate management and reporting of deferred gift assets and other planned gifts to endowment. 
6. Manage the Frances Anne Wister Society, the Orchestra’s planned giving association, including cultivation and recognition events, stewardship, correspondence, and other communication and activities.
7. Serve as primary staff liaison to the Planned Giving Advisory Committee of the Orchestra and to any planned giving consultants.
8. Manage planned giving program budget.  Oversee systems and procedures for program, including gift tracking and reporting.  Oversee communication with donors and their legal representative during life and the probate process.

Education/Experience:
Bachelor’s degree required.  Degree in law, finance, or business preferred.  At least five to seven years of planned giving experience and a history of revenue achievement in planned giving. 

Knowledge/Skills/Abilities:
Thorough knowledge of planned giving, as well as knowledge of pertinent estate and tax law.  Ability to work closely with high-level decision-makers, trustees, and other top level volunteers.  Excellent strategic planning and management skills.  Outstanding communication skills, ability to articulate complex concepts in clear understandable terms.  Ability to work successfully with prospects and advisors and to develop long term relations with donors.  Ability to work as part of a team.  Candidate must be self-motivated with highly developed organizations skills and attention to detail.  Facility with PG Calc or other planned giving software and knowledge prospect management systems desirable. 

Success Factors:
Degree in law a plus.  Must be a self-starter.  Knowledge of and passion for the performing arts a significant plus.

Working Conditions/Physical Demands:
Routine for office environment.  Willingness to travel.  Will attend some meetings/events during evening and weekend hours. 

EdCP Manager, Youth and Family Programs, The Philadelphia Orchestra and Peter Nero and the Philly Pops

Summary:
The Education and Community Partnerships Manager of Youth and Family Programs administers concerts and programs for the Education and Community Partnerships department.  With the Director of Education and Community Partnerships, this position assists primarily in the creation of curricula for and implementation of youth and family educational and community-based programs for The Philadelphia Orchestra and for Peter Nero and the Philly Pops (PNPP).  This position will embrace the goal of making classical music accessible to new and diverse audiences. 

Essential Functions:

1. Administer the youth and family programs of The Philadelphia Orchestra and Peter Nero and the Philly Pops including School Concerts, Family Concerts, the School Partnership Program, the Peter Nero Jazz Academy, Docent Program, Side-by-Side and All-City Orchestra sectional events, Musicians in the Schools, and PNPP Musical Mentors.
2. Develop and manage relationships with schools and teachers in the greater Philadelphia area.
3. Work closely with musicians from the Philadelphia Orchestra and Peter Nero and the Philly Pops in the area of educational activities.
4. Support the educational components of the Philadelphia Orchestra’s Internet2 programs geared toward school-age children.
5. Administer all programs within allocated budgets.
6. Work closely with other staff departments to oversee artist management, ticketing, and event logistics for assigned concerts and programs.
7. Contribute as an active part of the department team in order to meet institutional objectives; assist in strategic planning as required.
8. Communicate with internal and external partners, assist with customer service issues, and respond to public inquiries.
9. Assist with the maintenance of an updated department website.
10. Represent the department at programs, concerts, and other public departmental events.
11. Perform additional duties as assigned

Education/Experience:
Bachelor’s degree required; M.A. (or higher degree) in Music or Music Education preferred, plus a minimum of 1 to 3 years of Arts Administration experience; or an equivalent combination of education/training and experience.  Teaching experience in a K-12 environment highly preferred.  Experience creating orchestral concerts for children and working with orchestral musicians also highly preferred.  A passion for education and lifelong learning required.

Knowledge/Skills/Abilities:

1. Superior knowledge of K-12 educational systems, national and state arts standards, roles of teaching artists in the schools.
2. Superior knowledge of K-12 student learning modalities and effective teaching techniques, particularly in music and the arts.
3. Strong knowledge of the core canon of orchestral music as well as experience with traditional and newly composed orchestral music for children, jazz, American Songbook, Broadway, and repertoire by American composers like George Gershwin and Cole Porter.
4. Excellent written and verbal communications skills.
5. Excellent proofreading skills.
6. Strong interpersonal skills.
7. Attention to detail, accuracy, adherence to deadlines, and the ability to manage multiple priorities.
8. Ability to work as part of a team in a fast-paced, multi-tasking office environment.
9. Ability to track financial expenditures.
10. Strong project management skills.
11. Strong familiarity with Microsoft Office Suite; comfortable with using high-level technology (image magnification, Internet2, etc.) to support concerts and lectures.

Working Conditions/Physical Demands:
Routine for office environment.  The employee will be required to travel to meetings, events, schools, and concerts during daytime, evening, and weekend hours.

Orchestra Personnel Manager

Summary:           
The Orchestra Personnel Manager is responsible for managing and coordinating all personnel activities for The Philadelphia Orchestra musicians. This position serves as a liaison among conductors, musicians, and administration regarding implementation of personnel policies.  The Personnel Manager is responsible for executing and enforcing the regulations of the Trade Agreement and taking disciplinary action when necessary.  This position will serve as liaison between administration and musicians. This position also has supervisory responsibility of Orchestra library personnel.

Essential Functions:

1. Manage, coordinate and supervise all musician services. 
2. Run all day-time services and ensure that Trade Agreement and other applicable agreements are followed by conductor and musicians during all such services.  
3. Manage back of house concert duty responsibilities.
4. Oversee a variety of rotation plans which balance the workload among the musicians. 
5. Coordinate all paid and unpaid leaves. 
6. Actively participate in labor negotiations.
7. Prepare weekly, media, and any other payroll for all POA musicians, including substitutes, and extras. 
8. Report all absences, tardiness, and fines.  Keep attendance data on all musicians and take disciplinary action as necessary, including the imposition of fines.
9. Hire substitute and extra musicians.  Maintain a current list of local musicians for each instrument and coordinate changes and additions to such lists. 
10. Oversee audition process.  Attend semi-final and final auditions. 
11. Prepare and manage orchestra personnel budget.
12. Provide orientation for new musicians to their responsibilities and to orchestra procedures.  
13. Act as a “troubleshooter” in all personnel and performance-related situations. 
14. Required to travel for all rehearsals and concerts outside of Philadelphia including, but not limited to tours and summer festivals.

Education/Experience:
Bachelor’s degree required, prior Orchestra & Production administrative experience required; or relevant combination of education and/or training and experience. A thorough knowledge of orchestral repertoire and instrumentation is required.

Knowledge/Skills/Abilities:

1. Strong interpersonal and verbal communication skills essential along with concise writing proficiency.
2. Proven problem-solving skills in high-pressure environment.
3. Ability to read music and familiarity with orchestral repertoire.
4. Strong knowledge of personnel administration procedures. 
5. Proven performing arts administration experience in orchestra personnel. 
6. Experience in labor negotiations. 

Working Conditions/Physical Demands:
Routine for office environment.  The employee will be required to travel off-site, and will perform the essential functions of the job during evening and weekend concerts.

Operations Coordinator

Summary:
The Operations Coordinator supports the Operations Manager with ensuring the effective and efficient production of all orchestra events.  Position requires refined production, administrative, and stage management skills; the ability to interact effectively with, and clearly communicate information to, a wide range of persons; and the ability to multi-task, prioritize, and problem-solve in a fast-paced environment. 

Essential Functions:

1. Stage Management - call lighting, sound, video cues during concerts as needed.
2. Attend & prepare production sheets for weekly production meetings.
3. Process & track Kimmel Center labor invoices.
4. Process vendor invoices.
5. Coordinate & communicate stage set up information between the Philadelphia Orchestra Association (POA) & Kimmel Center, Inc. (KCI).
6. Act as main booking coordinator between POA & KCI.
7. Communicate production needs for ancillary POA events within the Kimmel Center to insure accurate and smooth execution.
8. Create stage plots using AutoSketch.
9. Create POA season datebook and summer pages.
10. Participate in performance coverage for selected POA events.
11. Coordinate and prepare keyboard tuning schedules.
12. Schedule lighting focuses for all concerts.
13. Place equipment rental orders as delegated.
14. Manage the rental of POA-owned instruments to external organizations.
15. Other duties as assigned.

Education/Experience:
Bachelor’s degree required, prior Orchestra & Production administrative experience required; or relevant combination of education and/or training and experience. Experience in IATSE houses, ability to read music, and familiarity with orchestral repertoire required.

Knowledge/Skills/Abilities:

1. Excellent interpersonal and communication experience essential.
2. Ability to read music and familiarity with orchestral repertoire.
3. Working knowledge of word processing, spreadsheet programs and OPAS.
4. Proven problem-solving skills in high-pressure environment.
5. Strong organizational skills.
6. Able to multi-task & prioritize several projects in a fast-paced office environment.

Working Conditions/Physical Demands:
Routine for office environment.  The employee may be required to travel off-site, and will perform the essential functions of the job during evening and weekend concerts.

Database Analyst

Summary:
The Database Analyst serves as a member of the Shared IT Services Department utilizing knowledge of various programs and products to provide database support and training.   In addition the Database Analyst will assist the Database Manager and Assistant Database Manager with various projects as needed.

Essential Functions:

Database Support

• Assist with database management of current applications.
• Assist departments in support of their reporting and database segmentation needs.
• Assist with the maintenance of data integrity for various databases.
• Assist departments to maximize utilization of the data.
• Manage relationships with multiple departments and organizations
• Create custom versions of standard forms.

Training

• Assist with the development of database standards and the training of end users.

IT

• Serve as a member of the IT team.
• Keep electronic documentation of all work.
• Perform special projects and other duties as assigned.

Education/Experience: Associate’s Degree and one year experience or equivalent combination of education/training and experience.  Box Office/ Marketing and Development knowledge and knowledge of performing arts helpful.

Knowledge/Skills/Abilities:

1. Knowledge of Microsoft products.
2. Basic Programming skills (SQL Server, Access, Visual Basic, HTML).
3. Basic knowledge of relational databases.
4. Ability to design and analyze data information
5. Ability to establish priorities.
6. Ability to demonstrate discipline and independent judgment
7. Knowledge of Tessitura a plus.
8. Excellent organizational and prioritization skills.
9. Self-motivated and able to use initiative within a team environment.
10. Excellent communication skills.
11. Strong customer and problem resolution skills.

Working Conditions/Physical Demands:
Routine for office environment.  Evening and weekend work may be required.  Required availability for on-call after-hours IT support. The employee will have to lift and carry computer equipment (up to 20 pounds).

Web Developer Co-Op-Summer

Summary:
The Web Developer Co-Op will be expected to aid the IT Shared Services Web Developer in any internal programming and web-related tasks assigned.

Essential Functions:

1. Assist in maintenance and upgrade of internally hosted Ticketing software and servers using.
2. Troubleshoot and resolve basic application bugs and errors through familiarity of programming in a Microsoft based environment
3. Assist in maintenance and upgrade of internally hosted and created Content Management System.
4. Assist with other duties as assigned with technology initiatives, rollouts, writing specifications and editing HTML/CSS.

Education/Experience:
Bachelor’s degree preferred but not required. Minimum of three (3) years of undergraduate education in Information System and/or Computer Science with a demonstrable degree of capability in writing code required. Knowledge of Flash Scripting, CSS, including CSS-only (sans tables) web page layouts and hands-on experience with XSLT to render web pages or transform XML preferred but not required.

Knowledge/Skills/Abilities:

1. Strong programming skills. .Net coding in an object oriented environment.
2. Experience working with .Net Framework 1.1. and/or 2.0.
3. Knowledge of XML/XSLT.
4. Experience with SOAP and Web Services on .Net
5. Working knowledge of HTML, CSS and JavaScript.
6. Excellent organization skills and the ability to work independently.

Notes:
This is a part-time, 15-25 hours per week co-op position.

Please send cover letter and resume to:
humanresources@philorch.org or mail to:
The Philadelphia Orchestra Association
Attn: Alyssa Cooke
260 South Broad Street, 16th Floor
Philadelphia, PA 19102

SQL Programming Co-Op

Summary:
The responsibilities of the SQL Programming Co-Op will be to work with SQL Programmer and Database team to provide report writing services for all clients of the Shared Services IT Department.  This position requires knowledge of SQL programming an understanding of the report writing process.

Essential Functions:

1. Provide SQL Programming support for custom report generation and ongoing maintenance of existing reports, utilizing MS Access, Infomaker and MS/SQL.
2. Assist SQL Programmer in entire cycle of design, development, documentation and Implementation of custom reports.
3. Assist with help desk support as needed.
4. Where appropriate, perform other programming duties as assigned.

Education / Experience
Pursuing Bachelor’s degree or higher.  Candidate should have hands on experience in programming and report writing field.

Knowledge / Skills / Abilities:

1. SQL programming language experience.
2. Knowledge of database structures and RDBMS.
3. Knowledge of reporting tools including Microsoft Access, InfoMaker and Powerbuilder.
4. Microsoft applications (Word, PowerPoint , Visio, etc.).
5. Ability to learn new software quickly.
6. Ability to convert technical knowledge and information into easily understood terms.
7. Strong organizational skills.

Success Factors:
Creative and energetic with a positive attitude.  Ability to work independently as well as a team member.  Having a commitment to customer service.  Ticketing and fundraising knowledge.

Notes: This is a paid co-op working 30 to 40 hours per week. 

To Apply: Please send cover letter and resume to:

humanresources@philorch.org or mail to:

The Philadelphia Orchestra Association
Attn: Alyssa Cooke
 260 S. Broad Street, 16th Floor,
Philadelphia, PA 19102

Video Editor/Graphic Design Intern

Summary:
The Video Editor/Graphic Design Intern provides video editing/ graphic design assistance and production support for select electronic media projects of The Philadelphia Orchestra Association (POA).  The Video Editor/Graphic Design Intern works closely with the Video Director and Editor of the Electronic Media Department and other department staff members to assist as needed.  The Video Editor/Graphic Design Intern will be required to perform basic/intermediate level video editing/graphic design tasks on a routine basis in a high pressure, deadline driven environment and contribute as an active member of the team in order to achieve POA objectives.

Essential Functions:

1. Update and maintain footage databases, department files, website content
2. Assist Video Director and Editor by performing basic/intermediate level video editing/graphic design tasks (Final Cut Studio and Adobe Master Suite)
3. DVD authoring using DVD Studio Pro
4. Assist Video Director and Editor with score preparation
5. Assist with production support for on-location interview shoots in Philadelphia
6. Assist the Video Director and Editor and the Electronic Media staff in the preparation of A/V productions for Internet2 and other distribution channels
7. Additional duties as assigned

Education/Experience:
Basic video production skills are necessary.  At least 1 year + experience in non-linear editing, preferably Final Cut Studio Pro.  Experience shooting & editing in a live multi-camera broadcast environment is preferred.  Working knowledge of high-end HD editing equipment and software for digital formats is necessary.  A strong understanding of graphic design software (Adobe After Effects, Photoshop, Illustrator, and Flash) is desired.  Ability to thrive in a fast paced, goal oriented environment.  Basic knowledge of classical music and/or media industries is ideal.  Ability to read music, specifically orchestral scores, is a plus.

Notes:
Open to bachelor’s degree candidates and recent graduates.  Coursework in film, media studies, communications and/or music preferred.  This is an unpaid 25-35 hour per week internship, unless grant qualifications are met, and will begin in September 2008.  Ideal candidates will be available for the entire 2008-09 academic year.

Working Conditions/Physical Demands:
Willing to work full days around school schedule; requires some evening and weekend availability.  

Education and Community Partnerships Intern-Fall

The Education and Community Partnerships Intern will provide assistance in the coordination of the programs and concerts administered by the Education and Community Partnerships Department. The intern will also serve as a liaison between the Education and Marketing/Communications department to maintain and update the Education website as well as assist in database management. The Education and Community Partnerships Intern provides support and will report to the Director of Education and Community Partnerships. 

Essential Functions:

1. Assist with planning and coordination programs and concerts for The Philadelphia Orchestra’s Department of Education and Community Partnerships (EdCP).
2. Complete special projects as requested.
3. Communicate with internal and external partners, manage applications, organize mailings, help with scheduling, and work with volunteers as needed.
4. Serve as liaison between Education and Marketing/Communications departments to help maintain an updated EdCP website.
5. Assist with updating/maintaining the EdCP database.
6. Provide administrative support for department staff as needed.

Knowledge/Skills/Abilities:

1. Strong writing skills.
2. Basic proofreading skills.
3. Good project management skills.
4. Ability to multitask in a fast-paced work environment.
5. Strong familiarity with Microsoft Office Suite, interest/ knowledge of database management a plus.
6. Strong interpersonal skills required.

Success Factors: Candidate should be respectful, cheerful and have a helpful demeanor.

To Apply:
Please send cover letter and resume to:
humanresources@philorch.org

or mail to:
The Philadelphia Orchestra Association
Attn: Alyssa Cooke
260 South Broad St., 16th Floor
Philadelphia, PA  19102

Music and Video Production Intern

Summary:
The Music and Video Production Intern provides administrative support for select electronic media projects of The Philadelphia Orchestra Association (POA). The Music and Video Production Intern works closely with members of the Electronic Media Department and other staff members to assist as needed. The Music and Video Production Intern will contribute as an active member of the team in order to achieve institutional objectives.

Essential Functions:

1. Assist the Electronic Media staff in the preparation of A/V productions for Internet2 and other distribution channels, including work on production schedules and scripts
2. Assist with score reading, graphics preparation, and/or broadcast timings for all live A/V productions
3. Update and maintain departmental documents, databases, department files, website content
4. Assist in maintaining catalog of current commercial releases
5. Assist with internal sales of CDs associated with new and recent releases, and maintain and track POA inventory of CDs
6. Assist in coordinating the production and release schedule for new Philadelphia Orchestra recordings
7. Provide general clerical and administrative support to the electronic media department including data entry and filing
8. Additional duties as assigned

Education/Experience:
Open to bachelor’s degree candidates and recent graduates. Internship can be applied towards college credit. Coursework in music business, film, and/or communications preferred. Knowledge of Photoshop, After Effects, and/or Final Cut Pro a plus. Knowledge of classical music, media industries, and video production is ideal.

Knowledge/Skills/Abilities

1. Strong attention to detail and ability to work on multiple projects simultaneously
2. Proficiency in Microsoft Excel and ability to work with numbers
3. Ability to track inventories and financial expenditures
4. Knowledge of basic website content management
5. Excellent proofreading skills
6. Excellent writing and verbal communications skills
7. Ability to thrive in a fast paced, goal oriented environment

Notes: This is a part-time internship with a maximum of 25 hours.

Working Conditions/Physical Demands:
Routine for office environment. The intern may be required to perform the essential functions of the job during evening or weekend hours.