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Internships and Co-ops

The Philadelphia Orchestra is an Equal Opportunity Employer committed to diversity in the workplace. 
The following internships are open:

Orchestra Operations/Personnel Intern (Fall/Winter)

Summary:

The Operations/Personnel Intern will work closely with the Production and Personnel departments and be in constant contact with The Philadelphia Orchestra musicians as well as provide support to the personnel and production departments.

General Functions:

  1. Generate weekly/daily Production Sheets and String Monitor Reports
  2. Update all musician and personnel office postings at beginning of each week
  3. Assist in drafting weekly personnel rosters
  4. Assist in weekly POA Production Meetings by taking notes and updating production documents
  5. Assist production and personnel with preparations for Collaborative Learning and other ancillary performances
  6. Draft production and personnel memos
  7. Fulfill musician room requests and confirm choir rehearsal space with Artistic Administrator
  8. Update instrument insurance records
  9. Update and mange key system
  10. Prepare vendor check requests
  11. Prepare piano tuning schedule
  12. Order and manage musicians’ lounge supplies
  13. Auditions: enter candidate information into audition database; create audition packets, committee binders, and ballots; assist in execution of auditions/proctor
  14. Digitize personnel and operations files
  15. Shadow Production and Personnel concert duty rotation
  16. Other duties as assigned

Fall Seasonal:

  1. Assist with special performances including Opening Night, Organ Halloween, NYE, GSOC, and film presentations
  2. Assist with domestic tour preparations tour book preparations, preparation of tour staff binders, and preparation of guest bills/tracking payments
  3. Assist with musician instrument insurance renewal and billing process
  4. Update musician contact list and phone tree

Spring Seasonal:

  1. Assist with special performances including Academy of Music Anniversary Concert, Season Announcement, MLK, and film presentations
  2. Assist with foreign tour preparations including musician passport collection, foreign visa applications, tour book preparations, instrument documentation, preparation of tour staff binders, and preparation of guest bills/tracking payments
  3. Assist with production and travel preparations for Mann Center performances, Bravo Vail, and SPAC residencies

Knowledge/Skills/Abilities:

  1. Attention to detail
  2. Strong interpersonal skills
  3. Ability to work independently and prioritize multiple tasks simultaneously
  4. Proficient knowledge of Microsoft Office
  5. Knowledge of orchestral repertoire
  6. Ability to read music

Working Conditions/Physical Demands:

  1. Routine for office environment during day
  2. Some late evenings & weekends when shadowing concerts

 

To Apply:

Please send cover letter and resume to:humanresources@philorch.org

Or Mail to:

The Philadelphia Orchestra Association
Attn: Megan Smothers
One South Broad, 14th Floor
Philadelphia, PA 19107


 

Academy of Music Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Development department, Academy of Music Restoration Fund Office.  The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.    

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • How to set up of donor solicitations and donor research.
  • The basics of planning, management, and execution of fundraising and cultivation events.
  • The basics of prospect research.

What you will do:

  1. Participate in social media efforts and building web presence for the Academy of Music.
  2. Assist with online fundraising opportunities.
  3. Assist with the preparation of donor acknowledgement letters, correspondence, proposals, reports, and other communications.
  4. Assist with Stewardship projects as needed.
  5. Prepare meeting materials.
  6. Assist with updating/changing donor records in Tessitura.
  7. Provide administrative support as needed-such as filing, scanning, etc.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.   
  3. Ability to work with highly confidential information.
  4. Proficiency in Microsoft Office and Internet research with a strong ability to learn and grasp new computer programs quickly. 
  5. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends.

To Apply:

Candidates should send their resume, cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Marketing Department Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Marketing department. The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.    

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • The basics of subscription and single ticket campaigns and timelines while assisting with essential marketing functions such as direct mail, and e-mail marketing. The marketing intern will also gain an understanding of data analysis, revenue management, strategic marketing campaigns, and patron and industry research.

What you will do:

  1. Assist with the distribution of Orchestra materials.
  2. Participate in the analysis of single ticket campaigns and subscription campaigns.
  3. Research and update subscriber benefit programs.
  4. Update and gain knowledge on the Philadelphia Cultural Alliance List Trade Co-Op program.
  5. Gain an understanding of the daily workings of the Marketing Department.
  6. Gain knowledge of Tessitura, the Orchestra's patron and ticketing database.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.   
  3. Strong writing skills and confidence to work with the public.
  4. Ability to work with highly confidential information.
  5. Proficiency in Microsoft Office programs, particularly with a strong knowledge of Excel and Word.
  6. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends.
  7. Interest or experience in sales, marketing and statistical analysis a plus.

To Apply:

Candidates should send their resume, cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Graphic Design Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Graphic Design area.  The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • How to create compelling marketing communications across both print and web mediums.
  • The proper way to release final art files for web and print production.
  • Develop a strong understanding of online, email, and print campaigns.

What you will do:

  1. Assist in the design/layout of print collateral.
  2. Prepare files for press.
  3. Maintain The Philadelphia Orchestra brand look and feel.
  4. Incorporate team changes in a timely manner.
  5. Provide administrative support to the Marketing department as needed.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Solid understanding of the print process.
  3. Proven understanding of CS6 (Illustrator, Photoshop, InDesign, DreamWeaver) and HTML/CSS skills.
  4. Able to take direction well.
  5. Good communication skills, highly organized, detail-focused, and customer service oriented.
  6. Ability to work with highly confidential information.
  7. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends.

To Apply:

Candidates should send their resume and cover letter to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Public Relations Department Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Public Releations Department. The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals. Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • The basic functions of The Philadelphia Orchestra Public Relations department.

What you will do:

  1. Assist with the PR department's media lists and database, encompassing over 1,000 contacts worldwide.
  2. Assist with the daily clip process and maintenance of clipping files.
  3. Assist with the maintenance of department, artist, photography, and musician files.
  4. Participate with basic publicity writing.
  5. Assist with promotional events and concerts.
  6. Assist with indexing, cataloging, filing, organizing, and maintaining stock photography.
  7. Provide administrative support as needed-such as filing, scanning, etc.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.
  3. Strong writing skills and confidence to work with the public.
  4. Ability to work with highly confidential information.
  5. Proficiency in Microsoft Office programs and experience with Microsoft Access.
  6. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends for concert and/or event duty.

To Apply:

Candidates should send their resume, cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Marketing Department Group Sales Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Marketing department, in the area of Group Sales Marketing.  The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals. Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • Develop a strong understanding of The POA's group segments, and the approaches to building the group patron base.
  • While working with Group Sales with market segment research, will gain an understanding of other ticket programs and initiatives run through the department.
  • Gain exposure to the upcoming concert season, potential networking opportunities, ticketing, and general customer service.
  • The details of marketing and communication campaigns with new and potential group clients, and gain substantial knowledge of our database systems.
  • A general understanding of the entire marketing department.

What you will do:

  1. Participate in the analysis of group ticket campaigns.
  2. Research assigned market segments.
  3. Assist group sales team with distribution and development of group sales marketing materials.
  4. Develop understanding of student ticket and Young Friends marketing initiatives, with extra emphasis on eZseatU program.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.
  3. Strong writing and project management skills.
  4. Ability to work with highly confidential information.
  5. Proficiency in Microsoft Office programs and internet research.
  6. Able to commit to approximately 14 to 20 hours per week of time with availability some evenings and weekends for concert and/or event duty.

To Apply:

Candidates should send their resume, cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Artistic Planning Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Artistic Planning department.  The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.    

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • The planning and execution process of programs and concerts administered by the Artistic Planning Department.

What you will do:

  • Assist with the administrative and logistical coordination of The Philadelphia Orchestra's concerts and presentations.
  • Work with Artistic staff to communicate with internal and external partners.
  • Assist with guest artist needs, including arranging transportation from/to hotel and hall and setting up dressing rooms.
  • Participate in concert duty rotation and provide backstage support for guest artists.
  • Work with Artistic staff on visa applications for guest artists.
  • Assist with basic administrative support with the Artistic staff on artist contracts.
  • Assist with basic administrative support in processing artist fee payments.
  • Assist with special projects, such as audition coordination, ancillary activities planning and execution.
  • Assist with managing artist score and music material submissions.
  • Complete special projects that would enhance the internship experience.
  • Provide administrative support for department staff as needed.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Excellent verbal and written communication skills, highly organized, detail-focused, and customer service oriented.   
  3. Ability to work with highly confidential information.
  4. Proficiency in Microsoft Office and database programs with a strong ability to learn and grasp new computer programs quickly. 
  5. Ability to multitask in a fast paced environment
  6. Strong interpersonal skills.
  7. Able to commit to internship term (October to early January) and available approximately 24 hours per week of time including some evenings and weekends for concert and/or event duty.

To Apply:

Candidates should send their resume and cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Human Resources Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Human Resources department. The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.    

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • The basics of benefits administration, including the open enrollment process.
  • The basics of recruiting interns and staff positions.
  • The basics of personnel file management.

What you will do:

  • Assist with the auditing personnel files.
  • Assist with creating a database of historical personnel information.
  • Assist with coordinating intern activities and information sessions.
  • When possible, observe the interview process.
  • Assist with benefits administration.
  • Provide administrative support for Human Resources projects as needed.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.   
  3. Strong writing skills and confidence to work with the public.
  4. Ability to work with highly confidential information.
  5. Proficiency in Microsoft Office programs, particularly with a strong knowledge of Excel and Word.
  6. Able to commit to approximately 15 - 24 hours per week of time.
  7. Interest or experience in human resources and benefits administration.

To Apply:

Candidates should send their resume and cover letter to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Events and Volunteer Relations Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Development department, in the area of Events and Volunteer Relations. The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals.  Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.     

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of "firsts" in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

  • The basics of planning, management, and execution of fundraising and cultivation events.

What you will do:

  • Assist with online fundraising opportunities.
  • Assist with the preparation of donor acknowledgement letters, correspondence, proposals, reports, and other communications.
  • Prepare meeting materials.
  • Attend volunteer events.
  • Assist with updating/changing donor records in Tessitura.
  • Provide administrative support as needed-such as filing, scanning, etc.

What we require:

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.   
  3. Ability to work with highly confidential information.
  4. Proficiency in Microsoft Office and Internet research with a strong ability to learn and grasp new computer programs quickly. 
  5. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends for concert and/or event duty.

To Apply:

Candidates should send their resume and cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Collaborative Learning Co-op/Intern (Fall/Winter)

Summary:

The Philadelphia Orchestra is a catalyst for cultural activity across Philadelphia’s many communities, building an offstage presence as strong as its onstage one. The Orchestra invests in the important work of music education and building community through its HEAR initiative, a portfolio of programs that promotes wellness, champions music education, eliminates barriers to accessing the orchestra, and maximizes impact through research.

Through programs such as PlayINs, free PopUP and Neighborhood concerts, school concerts, music therapy, and residency work in Philadelphia, the award-winning Collaborative Learning Department serves over 50,000 students, young people, and citizens—engaging new audiences and opening access to music.

The Collaborative Learning (CL) Intern will provide assistance in the coordination of the programs and concerts administered by the CL Department. The Collaborative Learning Intern provides support for the Director of Collaborative Learning and will report to the Manager of Learning and Wellness. 

Essential functions include, but are not limited to:

  • Assist with the planning of The Philadelphia Orchestra's Department of Collaborative Learning programs including
  • The Greenfield Student Competition
  • Martin Luther King Tribute Concert
  • College Performance Series
  • Sound All Around
  • School Concerts
  • Family Concerts
  • Musicians in the Schools
  • Community PlayINs
  • Side-by-Side Rehearsals
  • School Partnership Program
  • Open Rehearsals for Students
  • Additional CL Events
  • Manage the reservations and ticketing process, communications, and day of event logistics for the Open Rehearsals for Students and School Concert programs
  • Serve as primary liaison to volunteers for all Family Concerts
  • Manage applications, organize mailings, help with scheduling, and work with volunteers as needed for the Greenfield Competition and other programs
  • Assist in artist contract preparation and payment processing
  • Manage all Teaching Artist invoicing and classroom information
  • Participate in CL team planning and meetings
  • Communicate with internal and external partners
  • Work with the Tessitura database to update and maintain CL contacts and pull reports
  • Participate in CL communication production including proofing and managing projects
  • Provide administrative support and complete special projects as requested

Success Factors:

The ideal candidate exhibits a willingness to learn, a strong sense of initiative, and solid organizational skills. Working conditions are routine for an office environment. Co-op/Intern will be required to attend meetings/events during evening and weekend hours.

 

To Apply:

Candidates should send their resume and cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107

Development Department Intern (Fall/Winter)

Summary:
The Philadelphia Orchestra Association is seeking a bright, motivated and outgoing person for an internship opportunity in our Development department. The POA values all of our interns and we will go the extra mile to make sure you receive a learning experience that fits your career goals. Our interns should be ready and eager to learn new skills and bring with them maturity, discretion and flexibility.

The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through over a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. Renowned for its distinctive sound, desired for its keen ability to capture the hearts and imaginations of audiences, and admired for an unrivaled legacy of “firsts” in music-making, The Philadelphia Orchestra remains one of the preeminent orchestras in the world.

What you will learn:

 

  • How to set up of donor solicitations and donor research.
  • The basics of planning, management, and execution of fundraising and cultivation events.
  • The basics of prospect research.

 

What you will do:

 

  • Participate in social media efforts and building web presence for the Development department.
  • Assist with online fundraising opportunities.
  • Assist with the preparation of donor acknowledgement letters, correspondence, proposals, reports, and other communications.
  • Assist with Stewardship projects as needed.
  • Prepare meeting materials.
  • Assist with updating/changing donor records in Tessitura.
  • Provide administrative support as needed—such as filing, scanning, etc.

 

What we require:

 

  1. Completion of a minimum of 2 to 3 years of college, pursuing a related BA/BS degree with a GPA of 3.0 or higher.
  2. Good communication skills, highly organized, detail-focused, and customer service oriented.
  3. Ability to work with highly confidential information.
  4. Proficiency in Microsoft Office and Internet research with a strong ability to learn and grasp new computer programs quickly.
  5. Able to commit to approximately 24 hours per week of time with availability some evenings and weekends for concert and/or event duty.

 

To Apply:

Candidates should send their resume and cover letter and 2 writing samples to: humanresources@philorch.org

Or mail to:
The Philadelphia Orchestra Association
Attn: Human Resources 
One South Broad Street | 14th Floor
Philadelphia, PA | 19107