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Open Administrative Positions

How to Apply to The Philadelphia Orchestra Association 

The Philadelphia Orchestra accepts resumes via e-mail, U.S. mail, and fax and keeps them on file for up to one year. If your application meets the qualifications for a position, the Orchestra's Human Resources Office will forward your resume to the hiring manager. In addition, you may be considered for any position for which you are qualified.

Due to the significant volume of resumes received, we regret that we cannot update you about the status of your employment application. A Human Resources representative will contact qualified candidates for an interview.

At the time of the interview, you will be asked to complete an employment application.

Three ways to apply: 

If you would like to be considered for a position, please send a cover letter and resume to:

  1. humanresources@philorch.org
  2. Mail to: The Philadelphia Orchestra Association Attn: Human Resources  One South Broad Street | 14th Floor Philadelphia, PA | 19107
  3. Or fax to 215.875.7678

Indicate the position(s) desired in the subject heading of your e-mail and attach a cover letter and resume. Remember to include your name, address and telephone number on the front page of your resume. We also ask that you please mention how you were referred to us (website, newspaper ad, Orchestra employee). Please send only one copy of your cover letter and resume.

Resume Tips: 

The preferred method of application is via e-mail using a Microsoft Word format. The Philadelphia Orchestra is an Equal Opportunity Employer committed to diversity in the workplace. The following administrative positions are open:

Vice President of Marketing

The Philadelphia Orchestra invites applications and nominations for the position of Vice President of Marketing.

The Orchestra

The Philadelphia Orchestra is one of the preeminent orchestras in the world, renowned for its distinctive sound and admired for its legacy of imagination and innovation on and off the concert stage. The Orchestra is inspiring the future and transforming its rich tradition of achievement, sustaining the highest level of artistic quality, but also challenging and exceeding that level by creating powerful musical experiences for audiences at home and around the world.

As the founding resident company of the Kimmel Center for the Performing Arts, The Philadelphia Orchestra presents its main season there in Verizon Hall. Within the city, the Orchestra performs during summer months at the Mann Center for the Performing Arts and Penn’s Landing, Longwood Gardens, and the Philadelphia Navy Yard, which are often venues for free Neighborhood Concert Series as well as educational and community partnership programs. In summer, the Orchestra enjoys a three-week residency in Saratoga, New York, and a week with Bravo! Vail Music Festival in Colorado.

Through concerts, tours, residencies, presentations, and recordings, The Philadelphia Orchestra is a global ambassador for Philadelphia and the nation. In addition to touring in Europe, the Orchestra has a five-year agreement with the National Centre for the Performing Arts in China and a five-year agreement with the Shanghai Media Group. The Orchestra has a strong media presence with recordings available on disc and digital music services, weekly radio broadcasts, and a national radio series on Sirius FM.

Yannick Nézet-Séguin is now in his seventh season as Music Director of The Philadelphia Orchestra. Matías Tarnopolsky was appointed President and CEO in 2018. Ryan Fleur is Executive Director.

The Position

The Vice President of Marketing develops and leads the marketing strategy for The Philadelphia Orchestra as an institution and for the Orchestra’s programs and activities worldwide. The Vice President is responsible for the consistency and effectiveness of messages delivered to the Orchestra’s many stakeholders and diverse audiences through print and digital marketing materials, messaging, and the Orchestra’s website. The Vice President manages, promotes, protects, and expands The Philadelphia Orchestra’s brand. S/he ensures optimal positioning for The Philadelphia Orchestra in the local, regional, national, and international marketplace.

The Vice President of Marketing is responsible and accountable for achieving and exceeding annual revenue goals for subscription and single ticket sales, currently at $12 million, and for all aspects of audience development for The Philadelphia Orchestra’s concerts at the Kimmel Center and the Philadelphia Academy of Music. S/he designs and implements strategic marketing plans and ticket sales campaigns. S/he collects and analyzes sales and patron data to ensure data-driven marketing decisions designed to expand audiences and maximize revenue. The Vice President oversees design and content development for the Orchestra’s website and all print and digital marketing materials.

The Vice President of Marketing leads, motivates, supervises, and evaluates a marketing team of seven and manages a marketing budget of $3.5 million. S/he collaborates with the development team in securing and fulfilling concert sponsorships. S/he develops and directs individual giving campaigns for gifts of less than $1,000. S/he collaborates with the Artistic Planning team in developing ticket sales goals and marketing strategies for individual concerts and events. The Vice President of Marketing oversees and manages the Orchestra’s relationship with Ticket Philadelphia to ensure patron loyalty through excellence in all aspects of customer service.

Candidate Profile

The ideal candidate will be a seasoned professional who combines a passion for orchestras and symphonic music with the proven ability to build audiences, achieve revenue goals, and strengthen brand recognition internationally. S/he will be a creative and strategic thinker who is able to develop and lead implementation of institutional and event-specific marketing plans.

The successful candidate will have the demonstrated ability to conduct, analyze, and utilize market research to design marketing strategies that achieve revenue goals. S/he will be knowledgeable about marketing best practices for the performing arts, including patron services and retention, use of technology, social media, e-commerce, telemarketing operations, pricing and packaging, web marketing, licensing, sales, and institutional branding. A strong working knowledge of music, artists, and repertoire, although not required, will be considered an asset.

The successful candidate will have strong project management experience, including balancing multiple priorities and deadlines. S/he will demonstrate the ability to align priorities with institutional goals. S/he will be experienced in managing an organization’s brand, image, and message in multiple and diverse cultural environments.

The successful candidate will be an effective manager of human and financial resources. S/he will have excellent communication and organizational ability. S/he will be creative, curious, persistent, and imaginative. S/he will be a problem solver with a collaborative management style that focuses on accomplishment and success. The successful candidate will be a person of integrity and high ethical standards with a strong personal commitment to transparency. S/he will be able to accept a work schedule that includes attendance at evening and weekend performance and events.


Compensation, including benefits, is competitive and commensurate with qualifications and experience.


The Philadelphia Orchestra is an equal opportunity employer and is committed to diversity, inclusion, and equity in all facets of the organization. We seek to develop a diverse candidate pool and welcome nominations and applications from all qualified candidates regardless of race, gender, sexual orientation, age, disability, religion, or national origin.

Applicants are asked to prepare a cover letter that describes your specific interest in The Philadelphia Orchestra and outlines your qualifications for the position. Please submit with a resume, salary requirements or expectations, and contact information for at least three professional references. Electronic submissions are requested. All applications will be treated as confidential and references will not be contacted without the candidate’s knowledge and agreement.

Please send materials to:
The Philadelphia Orchestra – VP of Marketing
c/o Catherine French Group
2500 Q Street NW, Suite 623
Washington, DC 20007

Please submit material in Adobe PDF or Microsoft Word format.

Associate Director of Group Sales and Audience Development

Department: Marketing
Reports to: Vice President, Marketing
Supervisor to: Audience Development Manager and Institutional Marketing Manager


The Associate Director of Group Sales and Audience Development’s primary goal will be to attract, retain and engage new audiences in targeted segments for The Philadelphia Orchestra across all product lines for Philadelphia area-based concerts for the Orchestra.   

This position will execute tactics to generate high levels of audience satisfaction, expand audience engagement and enrichment activities, and grow revenue in key areas. Specifically, the main focus will be on cultivating more diverse and younger patrons in the 21-40 age range (Young Friends), including growing revenue in both contributed and earned in this segment.  Additional areas of focus will include defining robust group and corporate sales programs, student ticket programs (TeenTix and eZseatU), the APPLE program, and other targeted segments as identified. 

The Associate Director of Group Sales and Audience Development will be required to communicate effectively, not only with entire marketing staff, but also on matters such as logistics in all channels of donation fulfillment with members of IT, development and Ticket Philadelphia staffs. This position will create and manage Group Sales and Young Friends budgets and will work collaboratively with development services and annual fund staffs.

Primary Responsibilities

  1. Lead the Audience Development and Group & Corporate Sales efforts in all marketing tactics to create engaging, high leverage campaigns and plans that are efficient, cost effective and targeted to grow audience and earned revenue across all product offerings.
  2. In coordination with the VP, Marketing and Director of Marketing, set annual sales and patron retention goals for these segments and monitor progress against goals.
  3. Actively engage in strategic and tactical planning processes with Directors of Marketing and Individual Giving to design, create and execute contributed revenue plans for the Young Friends segment, creating engaging, efficient, cost effective and targeted campaigns to grow participation in the Orchestra’s donor base in this segment, which may include direct mail and telefunding campaigns including meeting all deadlines for brochure production, list and lead management, etc., to meet identified organization metrics / goals. 
  4. Create and cultivate partnerships with local organizations and affinity groups that cater to target demographics; manage special promotional activities and programs that drive patron retention goals within these segments including the creation of special events designed to grow new audiences both on and offsite the Kimmel Center.
  5. Work with Graphics and Web Design for production and creation of all print and electronic materials.
  6. Coordinate fulfillment and acknowledgement process with development department for the Young Friends contributed revenue.
  7. Oversee the Young Friends Advisory Council.
  8. Track metrics and evaluate audience development efforts against key performance indicators and report analytics in this area both internally and externally with oversight from the VP, Marketing and Director of Marketing. 
  9. Consistently monitor and track the portion of the Marketing budget expenses related to audience development and group sales.
  10. Collaborate with Ticket Philadelphia, Kimmel Center Box Office and Front of House staff on related customer service initiatives and events.
  11. Represent The Philadelphia Orchestra at selected conferences, trade shows, and networking events.
  12. Attend concerts; represent the Marketing Department at concerts and events with an eye to increased patron engagement and retention.


Bachelor’s degree in marketing, communications, business, or a related field. 5 years of general marketing experience, arts marketing experience preferred. Knowledge of classical music a plus.


  1. Superior organizational skills, attention to detail and the ability to meet deadlines.
  2. Demonstrate creativity, an innovative spirit, initiative, strong problem resolution, and be able to thrive in a fast-paced, team-oriented environment.
  3. Thorough knowledge and understanding of advertising and marketing disciplines including marketing systems, ticketing, and subscription based sales.
  4. Success in creating and implementing low end donor giving programs
  5. Proficient in Microsoft programs. Ability to learn other software programs as needed. Familiarity with Tessitura ticketing software or other types of customer databases is a plus.
  6. Possess excellent verbal and written communication skills with the ability to present effectively internally and externally
  7. Schedule flexibility and willingness to work some nights and weekends for concert duty as needed.

Working Conditions/Physical Demands:

Routine for office environment. The employee will be required to perform the essential functions of the job during evening and weekend concerts and/or events.

Digital Asset Manager

Department: Digital Media
Reports to: Director, Digital Media and Video Production


The Digital Asset Manager is responsible for overseeing the Orchestra’s digital asset management and Orchestra On Demand content and systems.

This individual will work closely with the Director of Media, Director of Publications and Content Development, and Marketing department to ensure the Orchestra’s digital assets are organized, catalogued, and properly managed.

Essential Functions:

  1. Oversee the migration and proper metadata tagging of content into the digital asset management system(s) from various file formats and codecs.
  2. Serve as the staff point-of-contact for the digital and media asset management systems, providing training and assisting with queries as needed, partnering with key staff to ensure metadata completion and compliance.
  3. Uphold governance policies and procedures to ensure standardized asset categorization, establish consistent data definitions, and monitor overall quality of content.
  4. Identify and manage the resolution of data quality issues such as uniqueness, integrity, accuracy, consistency, and completeness.
  5. Monitor system usage and identify solutions to improve participation, requests, and workflows.
  6. Assist the support team in user support and system maintenance.
  7. Monitor search queries and search experience trends to improve the quality of metadata.
  8. Other duties as assigned.


A Master’s degree in library and information science, or equivalent degree strongly preferred. Previous experience with content or digital asset management systems. Experience digitizing and managing a variety of formats, including audio, video, images, and the creation of associated metadata is required.


  1. Strong organizing and planning skills with attention to detail.
  2. Self-starter with the ability to work both independently and as part of a team.
  3. Excellent analytical, oral and written communication skills.
  4. Excellent knowledge of and aptitude for computers, software, and media formats.
  5. Knowledge of both Mac and PC platforms.
  6. Knowledge of Audio, Video, and Image editing software.

Working Conditions/Physical Demands:

Routine for office environment.

Institutional Marketing Manager

Department: Marketing
Reports to: Director of Audience Development
Supervisor to: Marketing Interns


The Institutional Marketing Manager oversees special projects and concert series that support audience development and community relations with The Philadelphia Orchestra. This position will execute tactics to generate and increase interest in special projects and programs. This position will re-define and implement and maximize engagement, participation and retention in institutional programs and identified concert series.

The Institutional Marketing Manager is accountable for successful execution of marketing tactics, budget management, reporting and administrative duties. This includes meeting deadlines as outlined in marketing plans, efficient management of budget and resources for completion of duties, and positive working relations with colleagues. This position will be measured by the successful growth of projects and campaigns directly tied to this position.

Essential Functions:

  1. Manage marketing initiatives including direct mailings, e-communications, event planning, and creative schedule of all assigned special projects, programs, and select concert series.
  2. Manage special promotional activities and programs that support institutional marketing initiatives in collaboration with IT, Development, Ticket Philadelphia, Kimmel Center Box Office and Front of House staffs.
  3. Execute of all tactics for subscription and single ticket sales for the Family Concert Series and Sound All Around.
  4. Develop and execute strategies to support institutional programming for all events in the community, such as free concerts, neighborhood concerts, and concerts of special invitation.
  5. Works with Business Intelligence to analyze all trends pertaining to the assigned special projects and programs.
  6. Manage special audience development projects such as eZseatU, TeenTix, and Philadelphia School District Teacher Ticket Program.
  7. Maintains digital archives of marketing collateral and promotional files for all assigned projects, through the DAM system.
  8. Maintains department expense tracking and process invoices for assigned special projects and programs, working with marketing department for timely accounting of payments and expenses by Finance department standards.
  9. Assists in the management of the Philadelphia Orchestra inbox, for prompt response on all assigned special projects and programs.
  10. Attend concerts; represent the Marketing Department at concerts and events with an eye to increased patron retention activity.
  11. Provides support for surrounding complimentary voucher program.


Bachelor’s degree required, with a minimum of 3-5 years of arts marketing and project management experience. Direct experience with a symphony orchestra and/or performing arts presenter preferred. Experience in managing customer loyalty programs. Proven track record of success in building programs and increasing overall customer satisfaction. Working knowledge of classical music preferred.


  1. Ability to communicate effectively, not only with entire marketing staff, but also on matters such as logistics with members of IT, development and Ticket Philadelphia staffs.
  2. Excellent verbal and written communication skills with the ability to present effectively internally and externally.
  3. Ability to track and monitor marketing budgets.
  4. Thorough knowledge and understanding of advertising and marketing disciplines.
  5. Knowledge of and experience in orchestra industry and performing arts field.
  6. Success in creating and implementing customer loyalty programs
  7. Knowledge of marketing systems and ticketing and subscription based sales.
  8. Excellent organizational skills and efficient time management.

Working Conditions/Physical Demands:

Routine for office environment. The employee will be required to attend meetings/events during evening and weekend hours.

Manager, Prospect Research and Strategy

Department: Development
Reports to: Assistant Vice President of Development


The Manager, Prospect Research and Strategy (MPRS) carries a broad portfolio of responsibilities that directly impact the Orchestra’s annual and special fundraising campaigns, including an impending capital campaign. The MPRS has daily interaction with gift officers regarding their respective and collective fundraising strategies and efforts and provides key support services including prospect research and management of prospect activities in the Tessitura database.

The primary responsibility of the MPRS is to regularly compile research on prospective major donors for the President and CEO, Board leadership, Development Committee, and Development Officers. The MPRS participates in weekly gift officer strategy sessions and is responsible for the coordination, tracking, and reporting of major gift ($3,500+) cultivation and solicitation activity, providing support for Development Officers to deliver a highly coordinated and effective major gifts program.

Essential Functions:

  1. Create in-depth research on prospective major individual, foundation, and corporate donors.
  2. Prepare briefings for donor meetings and cultivation events for the President and CEO, Board Chair, Development Committee members, Orchestra staff leadership and Development Officers.
  3. Manage the tracking and reporting of major gifts cultivation, solicitation, and stewardship activities in the Tessitura database. Coordinate with Development Officers regarding their donor activities and tracking within the database.
  4. Participate in weekly Development Officer strategy sessions and provide necessary support and assistance.
  5. Provide regular reports on major gifts activities to Development Officers and Orchestra management. These include weekly activity reports, analytic reports and special requests.
  6. Work across departments to ensure standardizes and consistent use of Tessitura’s prospect management capabilities.
  7. Manage the timely major donor acknowledgment letter process for the Vice President of Development.
  8. Assist with onsite donor event logistics and execution, including occasional evening and weekend events.


Bachelor’s degree with 3-4 years of development office experience, preferably with a mid- or large-sized organization. Prospect research experience required – including familiarity with web-based research services – as is experience using a donor database such as Tessitura, Raisers Edge, or similar, as well as screening databases like WealthEngine and iWave, or similar. Interest in orchestral music and/or the performing arts is a plus. Writing samples will be required during the interview process.


  1. Excellent communication and writing skills.
  2. High degree of organization and attention to detail.
  3. Ability to work collaboratively across Development departments and entire POA.
  4. Strong analytical and problem-solving skills.
  5. Ability to work independently and comfort suggesting and taking initiative on new projects.
  6. Team player who can coordinate and share information with a variety of people.
  7. Ability to manage a multitude of tasks and manage multiple projects.
  8. Ability to work with highly confidential information.
  9. Advanced skills in MS Office, with a strong proficiency in Excel, and development software.

Working Conditions/Physical Demands:

Routine for office environment. The employee will occasionally be required to attend meetings/events during evening and weekend hours.

Development Coordinator, Academy of Music (AOM) Restoration Fund Office

Department: Development 
Reports to: Senior Manager, AOM Restoration Fund Office and Senior Director, AOM Restoration Fund Office
Supervisor to: Temp Seasonal Assistant; Interns


The Coordinator is responsible for all development and operational support functions for the Academy of Music Restoration Fund Office including design, implementation, reporting and acknowledging annual fund appeals and gifts, facilitation of the design and mailing of the AOM newsletter, managing the office calendar scheduling for event logistics and co-chairs, and coordinating logistics for meetings. 

The Coordinator is also responsible for providing full operational support for the annual Anniversary Concert Program Book, which includes securing all Program Book advertiser sales, managing all the logistics for scheduling of 100+ VIP photos, volunteer committee management and cultivation, committee photo attendees, and follow up for all photo shoots and Program Book captions. Position manages the disbursements, tracking and invoicing needs of the AOM Restoration Fund, Program Book and Anniversary Concert, Ball tickets and Underwriting.

The Coordinator will work closely with committee members, donors, prospects and with all departments of The Philadelphia Orchestra Association. The Coordinator is responsible for the supervision of prospect research, systemized tracking of donations and event income and assisting the Senior Director and Manager in collaboration with Philadelphia Orchestra of prospect pipeline. 

The Coordinator will work in close collaboration with the POA Development Services Coordinator to assure that all of the Academy Ball transactions and donations are processed, acknowledged and reported in a timely and accurate manner. 

The AOM Development Coordinator is responsible for gift acknowledgement of all AOM Restoration Fund major gifts and tracking and coordination of all other AOM gift acknowledgements and data with Assistant Coordinator and POA Development Services.

During the Concert and Ball event and Program Book publication season, November through the end of January, the Coordinator will be required to be responsive to evening and weekend email and phone calls from Board members, staff and Concert and Ball Committee Co-Chairmen and Committee members to the best of their ability. 

The Coordinator will be required to sign up for a minimum of three Philadelphia Orchestra Concert Duty assignments.

Essential Functions:

  1. Responsible for all aspects of administration for the AOM department including tracking of revenue and expenses for the AOM, scheduling meetings, coordinating calendars, record and distribute meeting minutes, drafting letters, organizing spreadsheets, analyzing data, producing reports and coordinating print materials, including tracking of necessary inventory for mail house and internally coordinated mailings.
  2. Coordination of all solicitation mailings for Restoration Fund projects including drafting solicitation and acknowledgement letters, working with designers and mail houses and with IT for list acquisition and clean up, assure accurate record keeping in Tessitura to comply with POA policy for data input and systemized gift tracking.
  3. Coordinate all AOM solicitations and social media/email activity calendar with POA Marketing, PR and Development departments.
  4. Collaborate with the POA Development Services Coordinator for reporting of all transactions related to the Academy to include ticket purchases as well as Underwriting, Program Book and other donations.
  5. Work with volunteers on Program Book photo shoots, invitation list review, committee events, seating and other logistical issues related to the Academy Ball.
  6. Manage all sales of Program Book pages and logistics for Program Book photos, including scheduling of photo shoots with photographer and advertiser, and facilitation of participation by committee volunteers; manage invoicing and tracking of all contracts for Program Book.
  7. Assist in all AOM website and social media content conceptualization and management; update website and social media content.
  8. Assist in planning and coordination for Concert and Ball and Restoration Fund cultivation events.
  9. Plan, design, write and distribute AOM newsletter both electronic and print (two, annually).
  10. Supervise Assistant Coordinator who processes all Concert and Ball reservations, seating requests and Concert & Ball Information Line phone calls and assists with Program Book Advertiser Directory, donor list, Concert and Ball Attendees list and captions; research, data entry, acknowledgements, pipeline work and all other duties as assigned.


College degree preferred with 2-4 years senior level administrative experience required; or equivalent combination of education and experience.  


  1. Must possess strong time management skills and attention to detail.
  2. Must have sales experience
  3. Excellent organizational and communication skills (verbal and written).
  4. Strong interpersonal skills and ability to work collaboratively across several departments, including POA Development, Marketing, Public Relations, Finance and Artistic and Academy of Music and Kimmel Center staff.
  5. Experience with database management and proficiency in MS Office.
  6. Strong understanding of financial processes including budgeting and invoicing.
  7. Ability to handle confidential information with accuracy and discretion.
  8. Some evening work may be required from November through January.

Success Factors: 

Enthusiastic team player in a fast-paced office environment. 

Working Conditions/Physical Demands:

Routine for office environment. 

Web Coordinator - Marketing

Department: Marketing
Reports to: Web Manager, Marketing


Reporting directly to the Web Manager and working closely with a team that includes the Marketing and PR, Development, Digital Media, IT Services, and counterparts at the Kimmel Center and Ticket Philadelphia, the Web Coordinator supports the Philadelphia Orchestra’s website and email program and use of digital technology.

Essential Functions:

  1. Create and update content on www.philorch.org.
  2. Create and deploy outbound e-mail communications for the organization.
  3. Assist with the redesign and modernization of the website and email program to support analytics benchmarks and goals.
  4. Work with Marketing Manager to maintain website and email job tracking and production schedules.
  5. Collaborate with counterparts at Kimmel Center and Ticket Philadelphia to support a cohesive digital experience for Philadelphia Orchestra patrons.
  6. Support implementation of a web style guide across the organization and its various channels and departments.
  7. Assist with digital marketing including social media ads and Google AdWords.
  8. Research web and social media trends, innovations and emergent interactive technologies to support recommendations on new features and applications to keep The Philadelphia Orchestra's position as an innovator in the field.
  9. Assist with analyzing and organizing all digital assets through the organization’s Digital Asset Management system.
  10. Work with the Data Analyst on web and email analytics reporting.
  11. Further organizational efforts in online ticketing and fundraising initiatives.
  12. Attend concerts; represent the Marketing Department at concerts and events, and other duties as assigned.


Bachelor’s degree required, with one year or more working with website content management systems and html. Knowledge of classical music a plus. Experience in a not-for-profit working environment preferred. 


  1. Knowledge of HTML and CSS
  2. Experience using website content management systems and email marketing systems. Experience using Drupal, Episerver, and WordFly preferred
  3. Experience using Adobe Creative Suite
  4. Experience with search engine optimization and development of mobile-responsive content a plus
  5. Detail oriented and ability to work in a fast-paced, deadline-driven environment
  6. Experience managing deadlines and production schedules
  7. Experience with GitHub or similar code deployment tool a plus
  8. Excellent proofreading skills
  9. Excellent writing and verbal communication skills
  10. A collaborative spirit and ability to engage colleagues and leadership
  11. Appreciation of classical music preferred

Working Conditions/Physical Demands:

Routine for office environment. Some evening and weekend hours required for Orchestra concert duties and seasonal demand.

Temporary, Seasonal Development Assistant, AOM Restoration Fund Office (AOMRFO)

Department: Development, Academy of Music Restoration Fund Office
Reports to: Manager, Restoration Office; Senior Director, Restoration Office
Status: Temporary, Seasonal


The temporary, seasonal Development Assistant in the AOM Restoration Fund Office is a position that will assist with the administrative aspects of all projects for the Academy of Music activities including the Academy of Music Restoration Fund, Anniversary Concert and Ball, prospect and donor cultivation events, data entry, event and gift processing, acknowledgements, tracking and reporting, all prospect research and research entry into the database and assistance with all major gift pipeline information.

This position is full-time (a maximum of 40 hours per week) and will be seasonal from September 6, 2017 through March 31, 2018.

Essential Functions:

  1. Process, record and acknowledge all telephone, mail, and Academy website online transactions for the Academy of Music, including Concert and Ball reservations, Restoration Fund contributions, Underwriting contributions, invoicing and tracking for all unpaid AOM pledges . All transactions will be completed within Philadelphia Orchestra Development and Finance Department protocols.
  2. Assist with all donor and attendee lists for Academy Newsletters, Anniversary Program Book and Orchestra Playbill.
  3. Work closely with The POA’s Development Services department to develop and adjust systems and code and report on all gifts accurately.
  4. Assist with the coordination of the invitation process including list review, data entry and collating.
  5. Assist in coordinating the logistics for committee, internal, prospect, and donor meetings and events.
  6. Assist the Academy Restoration Office Manager and Coordinator with the production of the Anniversary Concert Program Book as needed.
  7. Assist with seating for the Academy of Music Concert and Ball as needed.
  8. Provide administrative support to the department, including drafting letters, updating, producing and organizing spreadsheets, producing reports, and coordinating printed materials.
  9. Answer Concert and Ball main phone number and process all inquiries, payments, donations or ticket purchases over the phone and by email.
  10. Assist in calling Attendees for seating questions and answers.
  11. Assist with prospect research for the AOMRFO and enter into the database information including individual, corporate, foundation and all biographical information on event committee members, within Philadelphia Orchestra Development database protocols.


College degree preferred with one year of development experience required; or equivalent combination of education and experience. Strong and proven administrative skills required.


  1. Must possess strong time management skills and attention to detail.
  2. Excellent organizational and communication skills (verbal and written).
  3. Strong interpersonal skills and ability to work collaboratively across several departments.
  4. Experience with database management and proficiency in MS Office.
  5. Strong understanding of financial processes.
  6. Ability to handle confidential information with accuracy and discretion.
  7. Must be available to work evenings and/or weekends as needed.

Working Conditions/Physical Demands:

Routine for office environment.

Artist Liaison/Driver

Department: Artistic Planning
Reports to: Artistic Administrator


The Artist Liaison/Driver will be responsible for providing backstage support and hospitality for the Music Director and all guest artists; transporting them, handling all their needs, and assisting with other duties as assigned. 

This position is responsible for managing all backstage supplies, as well as the maintenance of the POA vehicle. 

This position will have a schedule that includes weekday and Saturday mornings, and evenings.

Essential Functions:

  1. Provide ground transportation for the Music Director and guest artists, as well as select POA staff to/from airport, train stations, hotels, rehearsals, concerts and special events as assigned.
  2. Assist the Music Director with his home and personal maintenance tasks.
  3. Attend to artists’ backstage needs, such as getting meals and refreshments, managing dry cleaning of concert attire, and running errands as requested.
  4. Assist with backstage time management to ensure that artists are on and off stage in a timely manner.
  5. Order and maintain supplies for Artistic office and backstage dressing rooms.
  6. Arrange for post-concert dinners and hospitality at local attractions.
  7. Prepare all artist dressing rooms, provide guest artist assistance and hospitality backstage. Ensure and maintain a pleasant backstage atmosphere.
  8. Manage artist ticket requests.
  9. Prepare arrival packets for all artists and deliver to artists’ hotel upon their arrival.
  10. Manage use of POA vehicle and keep maintenance current.
  11. Travel to POA’s activities outside of Philadelphia as needed and assigned.
  12. Other duties as assigned.


A minimum of two years related experience required. A valid driver’s license and a clean driving record is required.  Knowledge of, or previous experience with classical music and musical artists strongly preferred.


  1. Strong interpersonal skills and discretion to with the ability to work with high-profile artists and personalities in a calm and professional manner.
  2. Ability to retain confidential information. 
  3. Collaborative and open attitude toward co-workers.

Working Conditions/Physical Demands:

This position is required to perform duties and attend events during evening and weekend hours in addition to the regular office hours. This position will be required to operate a company vehicle and administrative work is performed in an office environment or performing arts venue.